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The AGM will be held at 7.30pm on 22 March 2023.
It will be held at our Clubhouse, the address for which is Sports Centre, Callender Way, Helsby WA6 0FX.
You can download the Formal Notice of the AGM, AGM Report, Resolutions to be voted on and Financial Statements for approval via the link below.
You can download a copy of the Member Consultation Report referred to in the AGM pack below.
If you wish, you can request an electronic vote. This allows you to vote on the resolutions for the meeting online until 3pm 22 March 2023. The electronic vote will open shortly.
To request an electronic vote, click the button below and complete the online form.
Requests are processed approximately once every 24 hours, although there may be some delays if we need to verify your membership or raise a query. Once processed, you'll receive an email inviting you to the electronic voting system. Check your spam / junk folder regularly.
Requests for an electronic vote must be received no later than 5pm 21 March 2023. Requests received after this date will not be processed.
If you request an electronic vote, you cannot then vote in person at the meeting, although you can of course attend and speak.
Once you have been issued with an electronic vote, you cannot change how you wish to vote. If you do not use your electronic vote, it will be lost.
Those issued with an electronic vote are counted as having attended the meeting for quorum purposes, regardless of whether they actually attend.
If you have been issued with an electronic vote, you must vote electronically for all resolutions. You cannot vote electronically for some, and in person for others.
If you request an electronic vote, you cannot request a proxy to attend or vote at the meeting on your behalf.
If you have requested both an electronic vote and a proxy, we will process the request received first in preference to the request received last.
Please read the section on Electronic Voting before proceeding.
If you wish, you can appoint a proxy to attend and vote at the AGM on your behalf. You can only do this if you have not requested an electronic vote (see Electronic Voting above). We encourage all members who cannot attend to request an Electronic Vote where possible.
To appoint a proxy, email phil@helsbysports.co.uk. The proxy can be any individual above the age of 18.
Requests can be sent until 5pm 21 March 2023. After this point, you cannot appoint a proxy except in an emergency (see 'Other Questions' below).
If you wish to change or revoke your proxy, you can do this up to 5pm 21 March 2023. To do this, email phil@helsbysports.co.uk. After this date, your proxy cannot be revoked. You can still attend the meeting if you wish, but only your proxy can vote.
The proxy must read 'Attending the Meeting' below.
You (or your proxy) are politely asked to bring some form of photographic ID to the meeting. This should show your name and date of birth.
Those attending the meeting who are entitled to vote, and have not requested an electronic vote, will be issued with voting cards. A green ('Approve') and red ('Reject') card will be issued for each resolution.
At the appropriate point, votes will be taken by asking entitled members (or proxies) to place their chosen card into the ballot box. You must ensure you use the right card for each resolution - incorrect cards will be rejected.
You do not have to vote on an item if you do not wish to. Likewise, if you vote with both an Approve and Reject card for a single item, both votes will be counted (cancelling each other).
Once the vote is complete, votes will be counted by counting the cards. These will be added to the Electronic Vote tally and the result will be declared by the Chair. Once the result is declared, it is final.
The agenda for the meeting can be found in the Formal Notice (see Formal Notice above).
Should you have any queries regarding the AGM, please contact the Hon. Secretary Phil Gillard via phil@helsbysports.co.uk.
